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2023 Agendas and Minutes – Allen Parish
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Allen Parish / About Allen Parish  / Agendas and Minutes Archive / 2023 Agendas and Minutes

Agendas & Minutes

JANUARY 31, 2023

MEETING AGENDA

  1. PRAYER
  2. PLEDGE
  3. ROLL CALL
  4. APPROVAL OF PRIOR MINUTES
  5. DIRECTOR’S REPORT
  6. FINANCE REPORT
  7. OTHER BUSINESS
  8. ADJOURNMENT

MEETING MINUTES

CALL TO ORDER: A quorum being present, the meeting was called to order by Chairman Dr. Mike Karam. The prayer was led by Adagria Haddock, and all participated in the Pledge of Allegiance.

ROLL CALL: Those present for the meeting were: Dr. Mike Karam, Bettye Clement, Wilma Hargrove, Angela Hayward, Martha Turner and Keith Guillory. {Absent- Odessa House}

APPROVAL OF DECEMBER 14, 2022 MINUTES: A motion was made by Martha Turner and seconded by Keith Guillory y to accept the minutes as written. A unanimous vote was had.

DISCUSSION ON PURCHASING NEW DOOR FOR STORAGE BUILDING: After discussion, a motion to purchase and install new door with deadbolt locks was made by Keith Guillory and seconded by Martha Turner. A unanimous vote was had.

APPROVAL OF DIRECTOR’S REPORT: A motion was made by Keith Guillory and seconded by Wilma Hargrove, to approve the Director’s report. A unanimous vote was had.

APPROVAL OF FINANCE REPORT:  A motion was made by Martha Turner and seconded by Angela Hayward, to accept the Finance Report as written. A unanimous vote was had.

ADJOURNMENT: There being no more business to come before the Board, a motion was made by Martha Turner and was seconded by Keith Guillory, to adjourn the meeting. A unanimous vote was had.

February 

MEETING AGENDA

  1. PRAYER
  2. PLEDGE
  3. ROLL CALL
  4. APPROVAL OF PRIOR MINUTES
  5. DIRECTOR’S REPORT
  6. FINANCE REPORT
  7. OTHER BUSINESS
  8. ADJOURNMENT

MEETING MINUTES

CALL TO ORDER: A quorum being present, the meeting was called to order by Chairman Dr. Mike Karam. The prayer was led by Adagria Haddock, and all participated in the Pledge of Allegiance.

ROLL CALL: Those present for the meeting were: Dr. Mike Karam, Bettye Clement, Odessa House, Wilma Hargrove, Angela Hayward, Martha Turner and Keith Guillory.

APPROVAL OF JANUARY 31, 2022 MINUTES: A motion was made by Keith Guillory and seconded by Martha Turner, to accept the minutes as written. A unanimous vote was had.

APPROVAL OF DIRECTOR’S REPORT: A motion was made by Martha Turner and seconded by Angela Hayward, to approve the Director’s report. A unanimous vote was had.

APPROVAL OF FINANCE REPORT:  A motion was made by Keith Guillory and seconded Wilma Hargrove, to accept the Finance Report as written. A unanimous vote was had.

ADJOURNMENT: There being no more business to come before the Board, a motion was made by Wilma Hargrove and was seconded by Martha Turner, to adjourn the meeting. A unanimous vote was had.

March

MEETING AGENDA

  1.  PRAYER
  2. PLEDGE
  3. ROLL CALL
  4. APPROVAL OF PRIOR MINUTES
  5. DIRECTOR’S REPORT
  6. FINANCE REPORT
  7. OTHER BUSINESS
  8. ADJOURNMENT

MEETING MINUTES

CALL TO ORDER: A quorum being present, the meeting was called to order by Chairman Dr. Mike Karam. The prayer was led by Adagria Haddock, and all participated in the Pledge of Allegiance.

ROLL CALL: Those present for the meeting were: Dr. Mike Karam, Bettye Clement, Odessa House, Wilma Hargrove, Angela Hayward, and Keith Guillory. Martha Turner was absent.

APPROVAL OF FEBRUARY 28, 2023 MINUTES: A motion was made by Keith Guillory and seconded by Angela Hayward, to accept the minutes as written. A unanimous vote was had.

APPROVAL OF DIRECTOR’S REPORT: A motion was made by Keith Guillory and seconded by Odessa House to approve the Director’s report. A unanimous vote was had.

APPROVAL OF FINANCE REPORT:  A motion was made by Keith Guillory and seconded Wilma Hargrove, to accept the Finance Report as written. A unanimous vote was had.

ADJOURNMENT: There being no more business to come before the Board, a motion was made by Keith Guillory and was seconded by Wilma Hargrove, to adjourn the meeting. A unanimous vote was had.

APRIL

MEETING AGENDA 

  1. PRAYER
  2. PLEDGE
  3. ROLL CALL
  4. APPROVAL OF PRIOR MINUTES
  5. DIRECTOR’S REPORT
  6. FINANCE REPORT
  7. OTHER BUSINESS
  8. ADJOURNMENT

 

MEETING MINUTES

CALL TO ORDER: A quorum being present, the meeting was called to order by Chairman Dr. Mike Karam. The prayer was led by Adagria Haddock, and all participated in the Pledge of Allegiance.

ROLL CALL: Those present for the meeting were: Dr. Mike Karam, Bettye Clement, Odessa House, Wilma Hargrove, Angela Hayward, Martha Turner and Keith Guillory.

APPROVAL OF MARCH 28, 2023 MINUTES: A motion was made by Keith Guillory and seconded by Wilma Hargrove, to accept the minutes as written. A unanimous vote was had.

APPROVAL OF DIRECTOR’S REPORT: A motion was made by Martha Turner and seconded by Wilma Hargrove to approve the Director’s report. A unanimous vote was had.

APPROVAL OF FINANCE REPORT:  A motion was made by Wilma Hargrove and seconded Martha Turner, to accept the Finance Report as written. A unanimous vote was had.

ADJOURNMENT: There being no more business to come before the Board, a motion was made by Martha Turner and was seconded by Keith Guillory, to adjourn the meeting. A unanimous vote was had.

MAY 

MEETING AGENDA

  1. PRAYER
  2. PLEDGE
  3. ROLL CALL
  4. APPROVAL OF PRIOR MINUTES
  5. DIRECTOR’S REPORT
  6. FINANCE REPORT
  7. OTHER BUSINESS
  8. ADJOURNMENT

MEETING MINUTES

CALL TO ORDER: A quorum being present, the meeting was called to order by Chairman Dr. Mike Karam. The prayer was led by Adagria Haddock, and all participated in the Pledge of Allegiance.

ROLL CALL: Those present for the meeting were: Dr. Mike Karam, Odessa House, Wilma Hargrove, Angela Hayward, Martha Turner and Keith Guillory. Bettye Clement was absent.

APPROVAL OF APRIL 25, 2023 MINUTES: A motion was made by Martha Turner and seconded by Wilma Hargrove, to accept the minutes as written. A unanimous vote was had.

DISCUSSION TO CHANGE FISCAL AGENT OF MYTHS & LEGENDS BYWAY: After discussion, a motion was made by Martha Turner and seconded by Odessa House, to transfer fiscal agent responsibilities to Vernon Parish Tourist Commission for Myths & Legends Byway and close that account once transfer is completed. A unanimous vote was had.

DISCUSSION TO STOP MONTHLY TRANSFERS: After discussion, a motion was made by Keith Guillory and seconded by Martha Turner, to temporarily stop monthly transfers from APTC General Fund to Marketing and Savings accounts until further notice. A unanimous vote was had.

DISCUSSION FOR GRAGSON, CASIDAY AND GUILLORY TO COMPLETE A REVIEW FOR 2022: After discussion, a motion was made by Martha Turner and seconded by Odessa House for Gragson, Casiday and Guillory to perform a Review in lieu of an Audit for 2022. A unanimous vote was had.

APPROVAL OF DIRECTOR’S REPORT: A motion was made by Wilma Hargrove and seconded by Angela Hayward to approve the Director’s report. A unanimous vote was had.

APPROVAL OF FINANCE REPORT:  A motion was made by Keith Guillory and seconded Martha Turner, to accept the Finance Report as written. A unanimous vote was had.

ADJOURNMENT: There being no more business to come before the Board, a motion was made by Keith Guillory and was seconded by Wilma Hargrove, to adjourn the meeting. A unanimous vote was had.

JUNE 

MEETING AGENDA

  1.  PRAYER
  2. PLEDGE
  3. ROLL CALL
  4. APPROVAL OF PRIOR MINUTES
  5. DIRECTOR’S REPORT
  6. FINANCE REPORT
  7. OTHER BUSINESS
  8. ADJOURNMENT

MEETING MINUTES

CALL TO ORDER: A quorum being present, the meeting was called to order by Chairman Dr. Mike Karam. The prayer was led by Adagria Haddock, and all participated in the Pledge of Allegiance.

ROLL CALL: Those present for the meeting were: Dr. Mike Karam, Odessa House, Wilma Hargrove, Angela Hayward, Martha Turner and Keith Guillory. Bettye Clement was absent.

APPROVAL OF MAY 30, 2023 MINUTES: A motion was made by Martha Turner and seconded by Wilma Hargrove, to accept the minutes as written. A unanimous vote was had.

APPROVAL OF DIRECTOR’S REPORT: A motion was made by Wilma Hargrove and seconded by Odessa House to approve the Director’s report. A unanimous vote was had.

APPROVAL OF FINANCE REPORT:  A motion was made by Keith Guillory and seconded Martha Turner, to accept the Finance Report as written. A unanimous vote was had.

ADJOURNMENT: There being no more business to come before the Board, a motion was made by Keith Guillory and was seconded by Wilma Hargrove, to adjourn the meeting. A unanimous vote was had.

JULY

MEETING AGENDA 

  1. PRAYER
  2. PLEDGE
  3. ROLL CALL
  4. APPROVAL OF PRIOR MINUTES
  5. DIRECTOR’S REPORT
  6. FINANCE REPORT
  7. OTHER BUSINESS
  8. ADJOURNMENT

MEETING MINUTES

CALL TO ORDER: A quorum being present, the meeting was called to order by Chairman Dr. Mike Karam. The prayer was led by Adagria Haddock, and all participated in the Pledge of Allegiance.

ROLL CALL: Those present for the meeting were: Dr. Mike Karam, Odessa House, Wilma Hargrove, Angela Hayward, Martha Turner and Keith Guillory. Bettye Clement was absent.

APPROVAL OF JUNE 27, 2023 MINUTES: A motion was made by Keith Guillory and seconded by Martha Turner, to accept the minutes as written. A unanimous vote was had.

2022 AUDIT REVIEW: A motion was made by Keith Guillory and seconded by Wilma Hargrove, to accept the 2022 Audit Review as presented by Coy Vincent of Gragson, Casiday and Guillory. A unanimous vote was had.

DISCUSSION OF NEW HOURS: A motion was made by Keith Guillory and seconded by Wilma Hargrove, to change the hours of operation of the Administration office to Monday thru Thursday, 8am to 3pm and Friday from 8am to 12pm (noon). A unanimous vote was had.

APPROVAL OF DIRECTOR’S REPORT: A motion was made by Keith Guillory and seconded by Wilma Hargrove, to approve the Director’s report. A unanimous vote was had.

APPROVAL OF FINANCE REPORT:  A motion was made by Keith Guillory and seconded Martha Turner, to accept the Finance Report as written. A unanimous vote was had.

ADJOURNMENT: There being no more business to come before the Board, a motion was made by Keith Guillory and was seconded by Martha Turner, to adjourn the meeting. A unanimous vote was had.

AUGUST

MEETING AGENDA

  1. PRAYER
  2. PLEDGE
  3. ROLL CALL
  4. APPROVAL OF PRIOR MINUTES
  5. DIRECTOR’S REPORT
  6. FINANCE REPORT
  7. OTHER BUSINESS
  8. ADJOURNMENT

MEETING MINUTES

CALL TO ORDER: A quorum being present, the meeting was called to order by Chairman Dr. Mike Karam. The prayer was led by Adagria Haddock, and all participated in the Pledge of Allegiance.

ROLL CALL: Those present for the meeting were: Dr. Mike Karam, Odessa House, Wilma Hargrove, Angela Hayward, Martha Turner and Keith Guillory. Bettye Clement was absent.

APPROVAL OF JULY 25, 2023 MINUTES: A motion was made by Keith Guillory and seconded by Martha Turner, to accept the minutes as written. A unanimous vote was had.

DISCUSSION WITH DISTRICT ATTORNEY JOE GREEN: After discussion, a motion was made by Keith Guillory and seconded by Martha Turner, for District Attorney Joe Green to proceed with divesting the Leatherwood Museum property. A unanimous vote was had.

DISCUSSION TO DECLARE SURPLUS PROPERTY: After discussion, a motion was made by Keith Guillory and seconded by Wilma Hargrove, to declare the Leatherwood Museum and contents deemed as surplus to sell at appraised fair market value. A unanimous vote was had.

DISCUSSION ON BIDS FOR PROPERTY APPRAISERS: After discussion, a motion was made by Keith Guillory and seconded by Wilma Hargrove, for Director Adagria Haddock, to obtain three bids from licensed property appraisers and present them to the Board for review and selection of an appraiser.  A unanimous vote was had.

APPROVAL OF DIRECTOR’S REPORT: A motion was made by Keith Guillory and seconded by Angela Hayward, to approve the Director’s report. A unanimous vote was had.

DISCUSSION TO CLOSE CD SAVINGS ACCOUNT: After discussion, a motion was made by Keith Guillory and seconded by Martha Turner to close the CD Savings account and deposit funds into General Fund account. A unanimous vote was had.

APPROVAL OF FINANCE REPORT:  A motion was made by Keith Guillory and seconded Martha Turner, to accept the Finance Report as written. A unanimous vote was had.

ADJOURNMENT: There being no more business to come before the Board, a motion was made by Wilma Hargrove and was seconded by Keith Guillory, to adjourn the meeting. A unanimous vote was had.

SEPTEMBER

MEETING AGENDA

  1. PRAYER
  2. PLEDGE
  3. ROLL CALL
  4. APPROVAL OF PRIOR MINUTES
  5. DIRECTOR’S REPORT
  6. FINANCE REPORT
  7. OTHER BUSINESS
  8. ADJOURNMENT

MEETING MINUTES

CALL TO ORDER: A quorum being present, the meeting was called to order by Chairman Dr. Mike Karam. The prayer was led by Adagria Haddock, and all participated in the Pledge of Allegiance.

ROLL CALL: Those present for the meeting were: Dr. Mike Karam, Odessa House, Wilma Hargrove, Angela Hayward, and Keith Guillory. Bettye Clement and Martha Turner was absent.

APPROVAL OF AUGUST 28, 2023 MINUTES: A motion was made by Keith Guillory and seconded by Angela Hayward, to accept the minutes as written. A unanimous vote was had.

APPROVAL OF DIRECTOR’S REPORT: A motion was made by Keith Guillory and seconded by Wilma Hargrove, to approve the Director’s report. A unanimous vote was had.

APPROVAL OF FINANCE REPORT:  A motion was made by Wilma Hargrove and seconded Odessa House, to accept the Finance Report as written. A unanimous vote was had.

ADJOURNMENT: There being no more business to come before the Board, a motion was made by Keith Guillory and was seconded by Angela Hayward, to adjourn the meeting. A unanimous vote was had.

OCTOBER

MEETING AGENDA

  1. PRAYER
  2. PLEDGE
  3. ROLL CALL
  4. APPROVAL OF PRIOR MINUTES
  5. DIRECTOR’S REPORT
  6. FINANCE REPORT
  7. OTHER BUSINESS
  8. ADJOURNMENT

MEETING MINUTES

CALL TO ORDER: A quorum being present, the meeting was called to order by Chairman Dr. Mike Karam. The prayer was led by Adagria Haddock, and all participated in the Pledge of Allegiance.

ROLL CALL: Those present for the meeting were: Dr. Mike Karam, Odessa House, Wilma Hargrove, Angela Hayward, and Keith Guillory. Bettye Clement and Martha Turner was absent.

APPROVAL OF SEPTEMBER 26, 2023 MINUTES: A motion was made by Keith Guillory and seconded by Wilma Hargrove, to accept the minutes as written. A unanimous vote was had.

DISCUSSION TO CHOOSE A LICENSED AUCTIONEER:  After discussion, a motion was made by Keith Guillory and seconded by Angela Hayward to choose L. C. Lambright, of Oakdale, LA. A unanimous vote was had.

DISCUSSION TO CHOOSE A REALTOR: After discussion, a motion was made by Keith Guillory and seconded by Angela Hayward, to choose Jessica Landry with Exit Bayou Realty. A unanimous vote was had.

DISCUSSION OF CHANGES TO THE RE-THUNK JUNK EVENT: After discussion, a motion was made by Keith Guillory and seconded by Angela Hayward, to add Sunday, making it a three day event and to add five dollars to each Vendor fee. A unanimous vote was had.

DISCUSSION TO CHANGE DATE OF DECEMBER MEETING/VOLUNTEER BANQUET: After discussion, a motion was made by Angela Hayward and seconded by Wilma Hargrove, to change the date to December 12th to be held at the Oberlin Administrative Office as a potluck in lieu of restaurant. A unanimous vote was had.

APPROVAL OF DIRECTOR’S REPORT: A motion was made by Angela Hayward and seconded by Keith Guillory, to approve the Director’s report. A unanimous vote was had.

APPROVAL OF FINANCE REPORT:  A motion was made by Keith Guillory and seconded Wilma Hargrove,, to accept the Finance Report as written. A unanimous vote was had.

ADJOURNMENT: There being no more business to come before the Board, a motion was made by Keith Guillory and was seconded by Wilma Hargrove,, to adjourn the meeting. A unanimous vote was had.

NOVEMBER

MEETING AGENDA 

  1. PRAYER
  2. PLEDGE
  3. ROLL CALL
  4. APPROVAL OF PRIOR MINUTES
  5. DIRECTOR’S REPORT
  6. FINANCE REPORT
  7. OTHER BUSINESS
  8. ADJOURNMENT

 MEETING MINUTES

CALL TO ORDER: A quorum being present, the meeting was called to order by Chairman Dr. Mike Karam. The prayer was led by Adagria Haddock, and all participated in the Pledge of Allegiance.

ROLL CALL: Those present for the meeting were: Dr. Mike Karam, Martha Turner, Keith Guillory, Odessa House, Wilma Hargrove and Angela Hayward. Bettye Clement was absent.

APPROVAL OF OCTOBER 24, 2023 MINUTES: A motion was made by Keith Guillory and seconded by Wilma Hargrove, to accept the minutes as written. A unanimous vote was had.

DISCUSSION OF PROPERTY INSURANCE RENEWAL: A motion was made by Martha Turner and seconded by Odessa House to drop the property insurance on the Leatherwood museum and to get a three day event policy for the auction event. A unanimous vote was had.

ELECTION OF OFFICERS: A motion was made by Martha Turner and seconded by Wilma Hargrove, to retain the same officers for year 2024.  A unanimous vote was had.

Chairman-Dr. Mike Karam    Vice Chairman-Martha Turner     Secretary/Treasurer-Bettye Clement

DISCUSSION OF OFFICIAL JOURNAL FOR 2024: After discussion, a motion was made by Keith Guillory and seconded by Martha Turner, to retain the Kinder Courier News as the official journal for 2024. A unanimous vote was had.

ADOPTION OF PROPOSED 2024 BUDGET: A motion was made by Martha Turner and seconded by Keith Guillory, to accept the Proposed 2024 Budget as written. A unanimous vote was had.

DISCUSSION OF NEW POLICY TO BE ADDED TO BY-LAWS: A motion was made by Keith Guillory and seconded by Martha Turner to accept new policy and add the policy to by-laws. A unanimous vote was had.

APPROVAL OF DIRECTOR’S REPORT: A motion was made by Keith Guillory and seconded by Martha Turner, to approve the Director’s report. A unanimous vote was had.

APPROVAL OF FINANCE REPORT:  A motion was made by Martha Turner and seconded by Wilma Hargrove, to accept the Finance Report as written. A unanimous vote was had.

ADJOURNMENT: There being no more business to come before the Board, a motion was made by Martha Turner and was seconded by Keith Guillory, to adjourn the meeting. A unanimous vote was had.

 

DECEMBER 

 MEETING AGENDA

  1. PRAYER
  2. PLEDGE
  3. ROLL CALL
  4. APPROVAL OF PRIOR MINUTES
  5. DIRECTOR’S REPORT
  6. FINANCE REPORT
  7. OTHER BUSINESS
  8. ADJOURNMENT

 

 MEETING MINUTES

CALL TO ORDER: A quorum being present, the meeting was called to order by Chairman Dr. Mike Karam. The prayer was led by Adagria Haddock, and all participated in the Pledge of Allegiance.

ROLL CALL: Those present for the meeting were: Dr. Mike Karam, Odessa House, Wilma Hargrove, Martha Turner and Keith Guillory. Bettye Clement and Angela Hayward was absent.

APPROVAL OF NOVEMBER 28, 2023 MINUTES: A motion was made by Martha Turner and seconded by Wilma Hargrove, to accept the minutes as written. A unanimous vote was had.

APPROVAL OF DIRECTOR’S REPORT: A motion was made by Martha Turner and seconded by Wilma Hargrove, to approve the Director’s report. A unanimous vote was had.

APPROVAL OF FINANCE REPORT:  A motion was made by Martha Turner and seconded Wilma Hargrove, to accept the Finance Report as written. A unanimous vote was had.

ADJOURNMENT: There being no more business to come before the Board, a motion was made by Keith Guillory and was seconded by Wilma Hargrove, to adjourn the meeting. A unanimous vote was had.

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