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2022 Agendas and Minutes – Allen Parish
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Allen Parish / About Allen Parish  / Agendas and Minutes Archive / 2022 Agendas and Minutes

Agendas & Minutes

JANUARY 25, 2022

MEETING AGENDA

Will be held at the Allen Parish Cultural Ctr. In Kinder, La @ 5:30pm

  1. PRAYER
  2. PLEDGE
  3. ROLL CALL
  4. COY VINCENT – AUDIT 2020 REPORT
  5. APPROVAL OF PRIOR MINUTES
  6. DIRECTOR’S REPORT
  7. FINANCE REPORT
  8. OTHER BUSINESS
  9. ADJOURNMENT

MEETING MINUTES

Held at the Allen Parish Cultural Center At 5:30pm

CALL TO ORDER: A quorum being present, the meeting was called to order by Chairman Dr. Mike Karam. The prayer was led by Adagria Haddock, and all participated in the Pledge of Allegiance.

ROLL CALL: Those present for the meeting were: Dr. Mike Karam, Martha Turner, Bettye Clement, Odessa House, Wilma Hargrove, Angela Hayward and Keith Guillory.

APPROVAL OF DECEMBER 14, 2021 MINUTES: A motion was made by Keith Guillory and seconded by Wilma Hargrove, to accept the minutes as written. A unanimous vote was had.

DISCUSSION OF 2020 AUDIT REPORT BY COY VINCENT: A motion was made by Martha Turner and seconded by Keith Guillory, to accept the 2020 Audit Report as given by Coy Vincent. A unanimous vote was had.

DISCUSSION OF ENGAGEMENT OF GRAGSON, CASIDAY, & GUILLORY, L.L.P.: After discussion, a motion was made by Keith Guillory and seconded by Odessa House, to retain Gragson, Casiday & Guillory to complete the 2021 audit. A unanimous vote was had.

DISCUSSION OF OPENING NEW ACCOUNT: After discussion, a motion was made by Martha Turner and seconded by Odessa House, for Adagria Haddock, Director of the Allen Parish Tourist Commission to open a new account at First Federal Bank in Oakdale, LA with grant monies received. A unanimous vote was had.

DISCUSSION OF CLOSING RE- THUNK JUNK ACCOUNT:  After discussion, a motion was made by Keith Guillory and seconded by Wilma Hargrove, for Adagria Haddock, Director of the Allen Parish Tourist Commission to close the Re-Thunk Junk account and place remaining money into the Marketing Account at First Federal Bank in Oakdale, LA. A unanimous vote was had.

DISCUSSION OF PURCHASE OF A STORAGE BUILDING: After discussion, a motion was made by Wilma Hargrove and seconded by Angela Hayward, to purchase a storage building to be located at the Allen Parish Cultural Center in Kinder, La. A unanimous vote was had.

DISCUSSION OF 2022 BUDGET REVISION: A motion was made by Keith Guillory and seconded by Martha Turner, for revision of the 2022 Adopted Budget. A unanimous vote was had.

APPROVAL OF DIRECTOR’S REPORT: A motion was made by Martha Turner and seconded by Odessa House, to approve the Director’s report. A unanimous vote was had.

APPROVAL OF FINANCE REPORT:  A motion was made by Wilma Hargrove and seconded by Keith Guillory, to accept the Finance Report as written. A unanimous vote was had.

ADJOURNMENT: There being no more business to come before the Board, a motion was made by Martha Turner and was seconded by Wilma Hargrove, to adjourn the meeting. A unanimous vote was had.

February 22, 2022

Will be held at the Allen Parish Cultural Ctr. In Kinder, La @ 4:30pm 

MEETING AGENDA

  1. PRAYER
  2. PLEDGE
  3. ROLL CALL
  4. APPROVAL OF PRIOR MINUTES
  5. DIRECTOR’S REPORT
  6. FINANCE REPORT
  7. OTHER BUSINESS
  8. ADJOURNMENT

MEETING MINUTES

CALL TO ORDER: A quorum being present, the meeting was called to order by Chairman Dr. Mike Karam. The prayer was led by Adagria Haddock, and all participated in the Pledge of Allegiance.

ROLL CALL: Those present for the meeting were: Dr. Mike Karam, Martha Turner, Bettye Clement, Odessa House, Wilma Hargrove, Angela Hayward and Keith Guillory.

APPROVAL OF JANUARY 25, 2022 MINUTES: A motion was made by Keith Guillory and seconded by Odessa House, to accept the minutes as written. A unanimous vote was had.

DISCUSSION TO PURCHASE STORAGE BUILDING: A motion was made by Odessa House and seconded by Keith Guillory, to purchase storage building from UNEEDASHED. A unanimous vote was had.

DISCUSSION OF SET OF DOORS FROM LEATHERWOOD MUSEUM: After discussion, a motion was made by Martha Turner and seconded by Keith Guillory, to deem the set of doors from Leatherwood Museum as surplus to sell by sealed bid. A unanimous vote was had.

DISCUSSION OF CHRISTMAS YARD DECORATION:  After discussion, a motion was made by Martha Turner and seconded by Wilma Hargrove, to deem Christmas yard decorations as trash. A unanimous vote was had.

DISCUSSION OF NEW TELEPHONE SYSTEM:  After discussion, a motion was made by Keith Guillory and seconded by Odessa House, to table discussion of new telephone system until next monthly board meeting.

APPROVAL OF DIRECTOR’S REPORT: A motion was made by Martha Turner and seconded by Bettye Clement, to approve the Director’s report. A unanimous vote was had.

APPROVAL OF FINANCE REPORT:  A motion was made by Martha Turner and seconded by Keith Guillory, to accept the Finance Report as written. A unanimous vote was had.

ADJOURNMENT: There being no more business to come before the Board, a motion was made by Martha Turner and was seconded by Odessa House, to adjourn the meeting. A unanimous vote was had.

 

March, 29, 2022

MEETING AGENDA

  1.  PRAYER
  2. PLEDGE
  3. ROLL CALL
  4. APPROVAL OF PRIOR MINUTES
  5. DIRECTOR’S REPORT
  6. FINANCE REPORT
  7. OTHER BUSINESS
  8. ADJOURNMENT

MEETING MINUTES

CALL TO ORDER: A quorum being present, the meeting was called to order by Chairman Dr. Mike Karam. The prayer was led by Adagria Haddock, and all participated in the Pledge of Allegiance.

ROLL CALL: Those present for the meeting were: Dr. Mike Karam, Martha Turner, Bettye Clement, Odessa House, Wilma Hargrove, and Keith Guillory.

APPROVAL OF FEBRUARY 22, 2022 MINUTES: A motion was made by Martha Turner and seconded by Wilma Hargrove, to accept the minutes as written. A unanimous vote was had.

DISCUSSION OF NEW TELEPHONE SYSTEM: A motion was made by Keith Guillory and seconded by Wilma Hargrove, to have a new telephone system installed by Connected Security Systems. A unanimous vote was had.

DISCUSSION OF FEDERAL BYWAY GRANT APPLICATION:  After discussion, a motion was made by Odessa House and seconded by Keith Guillory, for Adagria Haddock, Director of the Allen Parish Tourist Commission, to proceed with applying for Federal Byway Grant and for the Allen Parish Tourist Commission to pay one-third of the 20% of the monies awarded.

APPROVAL OF DIRECTOR’S REPORT: A motion was made by Martha Turner and seconded by Bettye Clement, to approve the Director’s report. A unanimous vote was had.

APPROVAL OF FINANCE REPORT:  A motion was made by Wilma Hargrove and seconded by Odessa House, to accept the Finance Report as written. A unanimous vote was had.

OTHER BUSINESS: After discussion, a motion was made by Keith Guillory and seconded by Wilma Hargrove, to give Brenda Allison a $00.50 per hour raise beginning in April 2022. A unanimous vote was had.

ADJOURNMENT: There being no more business to come before the Board, a motion was made by Martha Turner and was seconded by Keith Guillory, to adjourn the meeting. A unanimous vote was had.

APRIL 26, 2022 

Held at the Allen Parish Leatherwood Museum in Oakdale @ 5:30pm

MEETING AGENDA 

  1. PRAYER
  2. PLEDGE
  3. ROLL CALL
  4. APPROVAL OF PRIOR MINUTES
  5. DIRECTOR’S REPORT
  6. FINANCE REPORT
  7. OTHER BUSINESS
  8. ADJOURNMENT

 

MEETING MINUTES

CALL TO ORDER: A quorum being present, the meeting was called to order by Chairman Dr. Mike Karam. The prayer was led by Adagria Haddock, and all participated in the Pledge of Allegiance.

ROLL CALL: Those present for the meeting were: Dr. Mike Karam, Martha Turner, Bettye Clement, Odessa House, Angela Hayward and Wilma Hargrove.

APPROVAL OF MARCH 29, 2022 MINUTES: A motion was made by Martha Turner and seconded by Wilma Hargrove, to accept the minutes as written. A unanimous vote was had.

DISCUSSION OF FUNDS TRANSFER:  After discussion, a motion was made by Martha Turner and seconded by Angela Hayward, for Adagria Haddock, Director of the Allen Parish Tourist Commission, to transfer funds from Allen Parish Savings Account to Allen Parish General Fund.  A unanimous vote was had.

APPROVAL OF DIRECTOR’S REPORT: A motion was made by Wilma Hargrove and seconded by Bettye Clement, to approve the Director’s report. A unanimous vote was had.

APPROVAL OF FINANCE REPORT:  A motion was made by Martha Turner and seconded by Wilma Hargrove, to accept the Finance Report as written. A unanimous vote was had.

ADJOURNMENT: There being no more business to come before the Board, a motion was made by Odessa House and was seconded by Wilma Hargrove, to adjourn the meeting. A unanimous vote was had.

MAY 31, 2022

MEETING AGENDA

  1. PRAYER
  2. PLEDGE
  3. ROLL CALL
  4. APPROVAL OF PRIOR MINUTES
  5. DIRECTOR’S REPORT
  6. FINANCE REPORT
  7. OTHER BUSINESS
  8. ADJOURNMENT

MEETING MINUTES

CALL TO ORDER: A quorum being present, the meeting was called to order by Chairman Dr. Mike Karam. The prayer was led by Adagria Haddock, and all participated in the Pledge of Allegiance.

ROLL CALL: Those present for the meeting were: Dr. Mike Karam, Martha Turner, Bettye Clement, Odessa House, Wilma Hargrove, Keith Guillory and Angela Hayward.

APPROVAL OF APRIL 26, 2022 MINUTES: A motion was made by Keith Guillory and seconded by Wilma Hargrove, to accept the minutes as written. A unanimous vote was had.

DISCUSSION OF 2022-2023 CMP GRANT:  After discussion, a motion was made by Martha Turner and seconded by Wilma Hargrove, for Adagria Haddock, Director of the Allen Parish Tourist Commission, to proceed with applying for 2022-23 CMP Grant funds.  A unanimous vote was had.

APPROVAL OF DIRECTOR’S REPORT: A motion was made by Keith Guillory and seconded by Odessa House, to approve the Director’s report. A unanimous vote was had.

APPROVAL OF FINANCE REPORT:  A motion was made by Odessa House and seconded by Wilma Hargrove, to accept the Finance Report as written. A unanimous vote was had.

ADJOURNMENT: There being no more business to come before the Board, a motion was made by Martha Turner and was seconded by Keith Guillory, to adjourn the meeting. A unanimous vote was had.

JUNE 28, 2022

MEETING AGENDA

  1.  PRAYER
  2. PLEDGE
  3. ROLL CALL
  4. APPROVAL OF PRIOR MINUTES
  5. DIRECTOR’S REPORT
  6. FINANCE REPORT
  7. OTHER BUSINESS
  8. ADJOURNMENT

MEETING MINUTES

CALL TO ORDER: A quorum being present, the meeting was called to order by Chairman Dr. Mike Karam. The prayer was led by Adagria Haddock, and all participated in the Pledge of Allegiance.

ROLL CALL: Those present for the meeting were: Dr. Mike Karam, Martha Turner, Bettye Clement, Odessa House, Wilma Hargrove, Keith Guillory and Angela Hayward.

APPROVAL OF MAY 31, 2022 MINUTES: A motion was made by Martha Turner and seconded by Keith Guillory, to accept the minutes as written. A unanimous vote was had.

DISCUSSION OF NEW MURAL IN OBERLIN:  After discussion, a motion was made by Odessa House and seconded by Martha Turner, for a new mural to be painted in Oberlin at the Administrative Office in Veteran’s Memorial Park.  A unanimous vote was had.

DISCUSSION OF FUNDS TRANSFER:  After discussion, a motion was made by Martha Turner and seconded by Wilma Hargrove, for Adagria Haddock, Director of the Allen Parish Tourist Commission, to transfer funds from Allen Parish Savings Account to Allen Parish General Fund.  A unanimous vote was had.

APPROVAL OF DIRECTOR’S REPORT: A motion was made by Wilma Hargrove and seconded by Odessa House, to approve the Director’s report. A unanimous vote was had.

APPROVAL OF FINANCE REPORT:  A motion was made by Martha Turner and seconded by Odessa House, to accept the Finance Report as written. A unanimous vote was had.

ADJOURNMENT: There being no more business to come before the Board, a motion was made by Angela Hayward and was seconded by Keith Guillory, to adjourn the meeting. A unanimous vote was had.

JULY 26, 2022

MEETING AGENDA 

  1. PRAYER
  2. PLEDGE
  3. ROLL CALL
  4. APPROVAL OF PRIOR MINUTES
  5. DIRECTOR’S REPORT
  6. FINANCE REPORT
  7. OTHER BUSINESS
  8. ADJOURNMENT

MEETING MINUTES

CALL TO ORDER: A quorum being present, the meeting was called to order by Chairman Dr. Mike Karam. The prayer was led by Adagria Haddock, and all participated in the Pledge of Allegiance.

ROLL CALL: Those present for the meeting were: Dr. Mike Karam, Martha Turner, Bettye Clement, Wilma Hargrove, and Angela Hayward.

APPROVAL OF JUNE 28, 2022 MINUTES: A motion was made by Martha Turner and seconded by Wilma Hargrove, to accept the minutes as written. A unanimous vote was had.

DISCUSSION OF 2021 AUDIT REPORT BY COY VINCENT: A motion was made by Martha Turner and seconded by Wilma Hargrove, to accept the 2021 Audit Report as given by Coy Vincent. A unanimous vote was had.

DISCUSSION OF ENGAGEMENT OF GRAGSON, CASIDAY, & GUILLORY, L.L.P.: After discussion, a motion was made by Martha Turner and seconded by Angela Hayward, to retain Gragson, Casiday & Guillory to complete the 2022 audit. A unanimous vote was had.

DISCUSSION TO ATTEND BOOMERS IN GROUP TRADE SHOW: After discussion, a motion was made by Martha Turner, and seconded by Wilma Hargrove, for Adagria Haddock and Valorie Trahan to attend Boomers in Group Trade show. A unanimous vote was had.

APPROVAL OF DIRECTOR’S REPORT: A motion was made by Angela Hayward, and seconded by Martha Turner, to approve the Director’s report. A unanimous vote was had.

APPROVAL OF FINANCE REPORT:  A motion was made by Wilma Hargrove, and seconded by Angela Hayward, to accept the Finance Report as written. A unanimous vote was had.

ADJOURNMENT: There being no more business to come before the Board, a motion was made by Martha Turner and was seconded by Bettye Clement, to adjourn the meeting. A unanimous vote was had.

AUGUST 30, 2022

MEETING AGENDA

  1. PRAYER
  2. PLEDGE
  3. ROLL CALL
  4. APPROVAL OF PRIOR MINUTES
  5. DIRECTOR’S REPORT
  6. FINANCE REPORT
  7. OTHER BUSINESS
  8. ADJOURNMENT

MEETING MINUTES

CALL TO ORDER: A quorum being present, the meeting was called to order by Chairman Dr. Mike Karam. The prayer was led by Adagria Haddock, and all participated in the Pledge of Allegianc.

ROLL CALL: Those present for the meeting were: Dr. Mike Karam, Martha Turner, Bettye Clement, Odessa House, Wilma Hargrove, Keith Guillory and Angela Hayward.

APPROVAL OF JULY 26, 2022 MINUTES: A motion was made by Keith Guillory and seconded by Wilma Hargrove, to accept the minutes as written. A unanimous vote was had.

DISCUSSION OF SECURITY CAMERA INSTALLATION:  After discussion a motion was made by Martha Turner and seconded by Odessa House, to install security cameras at the Leatherwood Museum. A unanimous vote was had.

 PPROVAL OF DIRECTOR’S REPORT: A motion was made by Martha Turner, and seconded by Keith Guillory, to approve the Director’s report. A unanimous vote was had.

APPROVAL OF FINANCE REPORT:  A motion was made by Wilma Hargrove, and seconded by Odessa House, to accept the Finance Report as written. A unanimous vote was had.

ADJOURNMENT: There being no more business to come before the Board, a motion was made by Martha Turner and was seconded by Odessa House, to adjourn the meeting. A unanimous vote was had.

SEPTEMBER 27, 2022

MEETING AGENDA

 

  1. PRAYER
  2. PLEDGE
  3. ROLL CALL
  4. APPROVAL OF PRIOR MINUTES
  5. DIRECTOR’S REPORT
  6. FINANCE REPORT
  7. OTHER BUSINESS
  8. ADJOURNMENT

MEETING MINUTES

CALL TO ORDER: A quorum being present, the meeting was called to order by Chairman Dr. Mike Karam. The prayer was led by Adagria Haddock, and all participated in the Pledge of Allegiance.

ROLL CALL: Those present for the meeting were: Dr. Mike Karam, Martha Turner, Bettye Clement, Odessa House, Wilma Hargrove, Keith Guillory and Angela Hayward.

APPROVAL OF AUGUST 30, 2022 MINUTES: A motion was made by Martha Turner and seconded by Odessa House, to accept the minutes as written. A unanimous vote was had.

APPROVAL OF REVISED BUDGET:  After discussion a motion was made by Martha Turner and seconded by Angela Hayward, to accept the revised budget as written. A unanimous vote was had.

 DISCUSSION OF ADVERTISING FOUR WINDS CHEROKEE TRIBE POWOW: After discussion, a motion was made by Odessa House and seconded by Keith Guillory, to place an ad on the billboard in Oakdale, LA on Hwy 165 located near Walmart. A unanimous vote was had.

 APPROVAL OF DIRECTOR’S REPORT: A motion was made by Keith Guillory, and seconded by Martha Turner, to approve the Director’s report. A unanimous vote was had.

APPRVAL OF FINANCE REPORT:  A motion was made by Wilma Hargrove, and seconded by Keith Guillory, to accept the Finance Report as written. A unanimous vote was had.

ADJOURNMENT: There being no more business to come before the Board, a motion was made by Martha Turner and was seconded by Keith Guillory, to adjourn the meeting. A unanimous vote was had.

OCTOBER 25, 2022

MEETING AGENDA

  1. PRAYER
  2. PLEDGE
  3. ROLL CALL
  4. APPROVAL OF PRIOR MINUTES
  5. DIRECTOR’S REPORT
  6. FINANCE REPORT
  7. OTHER BUSINESS
  8. ADJOURNMENT

MEETING MINUTES

CALL TO ORDER: A quorum being present, the meeting was called to order by Chairman Dr. Mike Karam. The prayer was led by Adagria Haddock, and all participated in the Pledge of Allegiance.

ROLL CALL: Those present for the meeting were: Dr. Mike Karam, Martha Turner, Bettye Clement, Odessa House, Wilma Hargrove, Keith Guillory and Angela Hayward.

APPROVAL OF SEPTEMBER 27, 2022 MINUTES: A motion was made by Keith Guillory and seconded by Martha Turner, to accept the minutes as written. A unanimous vote was had.

DISCUSSION TO MOVE DECEMBER MEETING:  After discussion a motion was made by Martha Turner and seconded by Odessa House, to move the meeting to December 13th. A unanimous vote was had.

 APPROVAL OF DIRECTOR’S REPORT: A motion was made by Martha Turner and seconded by Bettye Clement, to approve the Director’s report. A unanimous vote was had.

APPROVAL OF FINANCE REPORT:  A motion was made by Keith Guillory, and seconded by Wilma Hargrove, to accept the Finance Report as written. A unanimous vote was had.

ADJOURNMENT: There being no more business to come before the Board, a motion was made by Martha Turner and was seconded by Keith Guillory, to adjourn the meeting. A unanimous vote was had.

NOVEMBER 29, 2022

MEETING AGENDA 

  1. PRAYER
  2. PLEDGE
  3. ROLL CALL
  4. APPROVAL OF PRIOR MINUTES
  5. DIRECTOR’S REPORT
  6. FINANCE REPORT
  7. OTHER BUSINESS
  8. ADJOURNMENT

 MEETING MINUTES

CALL TO ORDER: A quorum being present, the meeting was called to order by Chairman Dr. Mike Karam. The prayer was led by Adagria Haddock, and all participated in the Pledge of Allegiance.

ROLL CALL: Those present for the meeting were: Dr. Mike Karam, Martha Turner, Bettye Clement, Keith Guillory, Odessa House, Wilma Hargrove and Angela Hayward.

APPROVAL OF OCTOBER 25, 2022 MINUTES: A motion was made by Keith Guillory and seconded by Martha Turner, to accept the minutes as written. A unanimous vote was had.

ELECTION OF OFFICERS: A motion was made by Wilma Hargrove and seconded by Keith Guillory, to retain the same officers for year 2023.  A unanimous vote was had.

Chairman-Dr. Mike Karam

Vice Chairman-Martha Turner

Secretary/Treasurer-Bettye Clement

DISCUSSION OF OFFICIAL JOURNAL FOR 2023: After discussion, a motion was made by Keith Guillory and seconded by Angela Hayward to retain the Kinder Courier News as the official journal for 2023. A unanimous vote was had.

ADOPTION OF PROPOSED 2023 BUDGET: A motion was made by Keith Guillory and seconded by Martha Turner, to accept the Proposed 2022 Budget as written. A unanimous vote was had.

APPROVAL OF DIRECTOR’S REPORT: A motion was made by Martha Turner and seconded by Angela Hayward, to approve the Director’s report. A unanimous vote was had.

APPROVAL OF FINANCE REPORT:  A motion was made by Angela Hayward and seconded by Wilma Hargrove, to accept the Finance Report as written. A unanimous vote was had.

ADJOURNMENT: There being no more business to come before the Board, a motion was made by Martha Turner and was seconded by Wilma Hargrove, to adjourn the meeting. A unanimous vote was had.

 

DECEMBER 14, 2022

 MEETING AGENDA

Will be held at 5:00pm at Carl’s Catfish in Oakdale, LA 

  1. PRAYER
  2. PLEDGE
  3. ROLL CALL
  4. APPROVAL OF PRIOR MINUTES
  5. DIRECTOR’S REPORT
  6. FINANCE REPORT
  7. OTHER BUSINESS
  8. ADJOURNMENT

 

 MEETING MINUTES

CALL TO ORDER: A quorum being present, the meeting was called to order by Chairman Dr. Mike Karam. The prayer was led by Adagria Haddock, and all participated in the Pledge of Allegiance.

ROLL CALL: Those present for the meeting were: Dr. Mike Karam, Martha Turner, Bettye Clement, Keith Guillory, Odessa House, Wilma Hargrove and Angela Hayward.

APPROVAL OF NOVEMBER 29, 2022 MINUTES: A motion was made by Keith Guillory and seconded by Martha Turner, to accept the minutes as written. A unanimous vote was had.

ADOPTION OF 2022 REVISED BUDGET: A motion was made by Martha Turner and seconded by Angela Hayward, to accept the Revised 2022 Budget as written. A unanimous vote was had.

APPROVAL OF DIRECTOR’S REPORT: A motion was made by Keith Guillory and seconded by Bettye Clement, to approve the Director’s report. A unanimous vote was had.

APPROVAL OF FINANCE REPORT:  A motion was made by Keith Guillory and seconded by Martha Turner, to accept the Finance Report as written. A unanimous vote was had.

ADJOURNMENT: There being no more business to come before the Board, a motion was made by Keith Guillory and was seconded by Bettye Clement, to adjourn the meeting. A unanimous vote was had.

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