2019 Agendas and Minutes – Allen Parish
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Allen Parish / About Allen Parish / 2019 Agendas and Minutes

Agendas & Minutes

JANUARY 29, 2019

MEETING AGENDA

Meeting being held at Allen Parish Welcome Center

Kinder, La @ 5:30pm 

  1. PRAYER
  2. PLEDGE
  3. ROLL CALL
  4. COY VINCENT
  5. APPROVAL OF PRIOR MINUTES
  6. DIRECTOR’S REPORT
  7. FINANCE REPORT
  8. OTHER BUSINESS
  9. ADJOURNMENT

  MEETING MINUTES

CALL TO ORDER: A quorum being present, the meeting was called to order by Chairman Dr. Mike Karam. The prayer was led my Adagria Haddock, and all participated in the Pledge of Allegiance.

ROLL CALL: Those present for the meeting were: Dr. Mike Karam, Martha Turner, Bettye Clement, Odessa House, Wilma Hargrove, Keith Guillory and Glenn Bledsoe.

APPROVAL OF DECEMBER 18, 2018 MINUTES: A motion was made by Glenn Bledsoe and seconded by Martha Turner to accept the minutes as written. A unanimous vote was had.

APPROVAL OF DIRECTOR’S REPORT: A motion was made by Martha Turner and seconded by Glenn Bledsoe to approve the Director’s report. A unanimous vote was had.

APPROVAL OF FINANCE REPORT: A motion was made by Glenn Bledsoe and seconded by Martha Turner to accept the Finance Report as written. A unanimous vote was had.

ADJOURNMENT: There being no more business to come before the Board, a motion was made by Keith Guillory and was seconded by Wilma Hargrove to adjourn the meeting. A unanimous vote was had.

FEBRUARY 26, 2019

MEETING AGENDA

  1. PRAYER
  2. PLEDGE
  3. ROLL CALL
  4. APPROVAL OF PRIOR MINUTES
  5. DIRECTOR’S REPORT
  6. FINANCE REPORT
  7. OTHER BUSINESS
  8. ADJOURNMENT

 MEETING MINUTES

CALL TO ORDER: A quorum being present, the meeting was called to order by Chairman Dr. Mike Karam. The prayer was led by Adagria Haddock, and all participated in the Pledge of Allegiance.

ROLL CALL: Those present for the meeting were: Dr. Mike Karam, Martha Turner, Bettye Clement, Odessa House, Wilma Hargrove, and Glenn Bledsoe.

APPROVAL OF JANUARY 29, 2019 MINUTES: A motion was made by Martha Turner and seconded by Glenn Bledsoe to accept the minutes as written. A unanimous vote was had.

APPROVAL OF DIRECTOR’S REPORT: A motion was made by Glenn Bledsoe and seconded by Wilma Hargrove to approve the Director’s report. A unanimous vote was had.

APPROVAL OF FINANCE REPORT: A motion was made by Glenn Bledsoe and seconded by Martha Turner to accept the Finance Report as written. A unanimous vote was had.

ADJOURNMENT: There being no more business to come before the Board, a motion was made by Glenn Bledsoe and was seconded by Wilma Hargrove to adjourn the meeting. A unanimous vote was had.

MARCH 26, 2019

MEETING AGENDA

  1. PRAYER
  2. PLEDGE
  3. ROLL CALL
  4. APPROVAL OF PRIOR MINUTES
  5. DIRECTOR’S REPORT
  6. FINANCE REPORT
  7. OTHER BUSINESS
  8. ADJOURNMENT

MEETING MINUTES

CALL TO ORDER: A quorum being present, the meeting was called to order by Chairman Dr. Mike Karam. The prayer was led by Adagria Haddock, and all participated in the Pledge of Allegiance.

ROLL CALL: Those present for the meeting were: Dr. Mike Karam, Martha Turner, Bettye Clement, Odessa House, Wilma Hargrove, Glenn Bledsoe, and Keith Guillory.

APPROVAL OF FEBRUARY 26, 2019 MINUTES: A motion was made by Glenn Bledsoe and seconded by Keith Guillory, to accept the minutes as written. A unanimous vote was had.

APPROVAL OF DIRECTOR’S REPORT: A motion was made by Martha Turner and seconded by Wilma Hargrove to approve the Director’s report. A unanimous vote was had.

APPROVAL OF FINANCE REPORT: A motion was made by Glenn Bledsoe and seconded by Odessa House to accept the Finance Report as written. A unanimous vote was had.

ADJOURNMENT: There being no more business to come before the Board, a motion was made by Glenn Bledsoe and was seconded by Martha Turner to adjourn the meeting. A unanimous vote was had.

APRIL 30, 2019

MEETING AGENDA

  1. PRAYER
  2. PLEDGE
  3. ROLL CALL
  4. APPROVAL OF PRIOR MINUTES
  5. DIRECTOR’S REPORT
  6. FINANCE REPORT
  7. OTHER BUSINESS
  8. ADJOURNMENT

MEETING MINUTES

CALL TO ORDER: A quorum being present, the meeting was called to order by Chairman Dr. Mike Karam. The prayer was led by Adagria Haddock, and all participated in the Pledge of Allegiance.

ROLL CALL: Those present for the meeting were: Dr. Mike Karam, Martha Turner, Odessa House, Wilma Hargrove, and Keith Guillory.

APPROVAL OF MARCH 26, 2019 MINUTES: A motion was made by Keith Guillory and seconded by Odessa House, to accept the minutes as written. A unanimous vote was had.

DISCUSSION OF HSA AND INSURANCE BENEFITS: After discussion by the Allen Parish Tourist Commission Board Members, a motion was made by Keith Guillory and seconded by Wilma Hargrove, to end the HSA and Insurance Benefits payments for the Director and Director’s Assistant and for said payments to be removed from the bylaws. A unanimous vote was had.

DISCUSSION OF EMPLOYEE RAISES: After discussion by the Allen Parish Tourist Commission Board Members a motion was made by Keith Guillory and seconded by Martha Turner, to give both, the Director and Director’s Assistant, a $275 a month raise. A unanimous vote was had.

APPROVAL OF DIRECTOR’S REPORT: A motion was made by Martha Turner and seconded by Odessa House to approve the Director’s report. A unanimous vote was had.

APPROVAL OF FINANCE REPORT: A motion was made by Odessa House and seconded by Martha Turner to accept the Finance Report as written. A unanimous vote was had.

ADJOURNMENT: There being no more business to come before the Board, a motion was made by Martha Turner and was seconded by Wilma Hargrove to adjourn the meeting. A unanimous vote was had.

MAY 28, 2019

MEETING AGENDA

  1. PRAYER
  2. PLEDGE
  3. ROLL CALL
  4. APPROVAL OF PRIOR MINUTES
  5. DIRECTOR’S REPORT
  6. FINANCE REPORT
  7. OTHER BUSINESS
  8. ADJOURNMENT

MEETING MINUTES

CALL TO ORDER: A quorum being present, the meeting was called to order by Chairman Dr. Mike Karam. The prayer was led by Adagria Haddock, and all participated in the Pledge of Allegiance.

ROLL CALL: Those present for the meeting were: Dr. Mike Karam, Martha Turner, Odessa House, Wilma Hargrove, Glenn Bledsoe and Keith Guillory.

APPROVAL OF APRIL 30, MINUTES: A motion was made by Glenn Bledsoe and seconded by Keith Guillory, to accept the minutes as written. A unanimous vote was had.

DISCUSSION OF GRANT FUNDS RECEIVED: After discussion by the Allen Parish Tourist Commission Board Members, a motion was made by Glenn Bledsoe and seconded by Keith Guillory, to divide the funds between the Marketing, General Fund, and new CD Savings accounts. A unanimous vote was had.

DISCUSSION OF CD SAVINGS ACCOUNTS: After discussion by the Allen Parish Tourist Commission Board Members a motion was made by Martha Turner and seconded by Wilma Hargrove, to open a 6 month and a 12 month CD Savings with Barksdale Credit Union with Martha Turner and Adagria Haddock will be the signers on the new 6 month & 12 month accounts. A unanimous vote was had.

DISCUSSION OF VIDEO STORY: After discussion, a motion was made by Glenn Bledsoe and seconded by Martha Turner, to have a video story filmed to enhance a new project at the Allen Parish Welcome Center in Kinder, LA. A unanimous vote was had.

APPROVAL OF DIRECTOR’S REPORT: A motion was made by Martha Turner and seconded by Wilma Hargrove to approve the Director’s report. A unanimous vote was had.

APPROVAL OF FINANCE REPORT: A motion was made by Martha Turner and seconded by Glenn Bledsoe to accept the Finance Report as written. A unanimous vote was had.

ADJOURNMENT: There being no more business to come before the Board, a motion was made by Martha Turner and was seconded by Glenn Bledsoe to adjourn the meeting. A unanimous vote was had.

 JUNE 25, 2019

MEETING AGENDA

  1. PRAYER
  2. PLEDGE
  3. ROLL CALL
  4. APPROVAL OF PRIOR MINUTES
  5. DIRECTOR’S REPORT
  6. FINANCE REPORT
  7. OTHER BUSINESS
  8. ADJOURNMENT

MEETING MINUTES

CALL TO ORDER: A quorum being present, the meeting was called to order by Chairman Dr. Mike Karam. The prayer was led by Wilma Hargrove, and all participated in the Pledge of Allegiance.

ROLL CALL: Those present for the meeting were: Dr. Mike Karam, Martha Turner, Odessa House, Bettye Clement, Wilma Hargrove, and Glenn Bledsoe.

APPROVAL OF MAY 28, 2019 MINUTES: A motion was made by Glenn Bledsoe and seconded by Martha Turner, to accept the minutes as written. A unanimous vote was had.

DISCUSSION OF RECIPE POST CARDS: After discussion, a motion was made by Glenn Bledsoe and seconded by Bettye Clement, to order Recipe Post Cards as a promotional item. A unanimous vote was had.

DISCUSSION OF BICYCLISTS CAMPING AREA: After discussion, a motion was made by Glenn Bledsoe and seconded by Bettye Clement, to enhance camping area for bicyclists. A unanimous vote was had.

DISCUSSION OF HIRING TEMPORARY PART-TIME PERSON FOR WELCOME CENTER IN KINDER: After discussion, a motion was made by Glenn Bledsoe and seconded by Martha Turner, to hire a temporary part-time person for the Allen Parish Welcome Center in Kinder, LA. A unanimous vote was had.

APPROVAL OF DIRECTOR’S REPORT: A motion was made by Martha Turner and seconded by Wilma Hargrove to approve the Director’s report. A unanimous vote was had.

APPROVAL OF FINANCE REPORT: A motion was made by Martha Turner and seconded by Glenn Bledsoe to accept the Finance Report as written. A unanimous vote was had.

ADJOURNMENT: There being no more business to come before the Board, a motion was made by Martha Turner and was seconded by Glenn Bledsoe to adjourn the meeting. A unanimous vote was had.

JULY 30, 2019

MEETING AGENDA

  1. PRAYER
  2. PLEDGE
  3. ROLL CALL
  4. DIRECTOR’S REPORT
  5. FINANCE REPORT
  6. OTHER BUSINESS
  7. ADJOURNMENT

MEETING MINUTES

CALL TO ORDER: A quorum being present, the meeting was called to order by Chairman Dr. Mike Karam. The prayer was led by Adagria Haddock, and all participated in the Pledge of Allegiance.

ROLL CALL: Those present for the meeting were: Dr. Mike Karam, Martha Turner, Keith Guillory, Wilma Hargrove, Odessa House and Glenn Bledsoe.

APPROVAL OF JUNE 25, 2019 MINUTES: A motion was made by Martha Turner and seconded by Glenn Bledsoe, to accept the minutes as written. A unanimous vote was had.

DISCUSSION OF AUGUST BOARD MEETING DATE CHANGE: After discussion, a motion was made by Glenn Bledsoe and seconded by Martha Turner, to change the August Board Meeting date to August 20. 2019. A unanimous vote was had.

APPROVAL OF DIRECTOR’S REPORT: A motion was made by Glenn Bledsoe and seconded by Odessa House to approve the Director’s report. A unanimous vote was had.

APPROVAL OF FINANCE REPORT: A motion was made by Martha Turner and seconded by Keith Guillory to accept the Finance Report as written. A unanimous vote was had.

ADJOURNMENT: There being no more business to come before the Board, a motion was made by Glenn Bledsoe and was seconded by Keith Guillory, to adjourn the meeting. A unanimous vote was had.

AUGUST 20, 2019

MEETING AGENDA

  1. PRAYER
  2. PLEDGE
  3. ROLL CALL
  4. DIRECTOR’S REPORT
  5. FINANCE REPORT
  6. OTHER BUSINESS
  7. ADJOURNMENT

MEETING MINUTES

CALL TO ORDER: A quorum being present, the meeting was called to order by Chairman Dr. Mike Karam. The prayer was led by Adagria Haddock, and all participated in the Pledge of Allegiance.

ROLL CALL: Those present for the meeting were: Dr. Mike Karam, Martha Turner, Bettye Clement, Wilma Hargrove, Odessa House and Glenn Bledsoe.

APPROVAL OF JULY 30, 2019 MINUTES: A motion was made by Glenn Bledsoe and seconded by Martha Turner, to accept the minutes as written. A unanimous vote was had.

DISCUSSION OF NEW COPIER & CONTRACT WITH RICOH: After discussion, a motion was made by Martha Turner and seconded by Glenn Bledsoe, to accept the new copier & contract with RICOH. A unanimous vote was had.

APPROVAL OF DIRECTOR’S REPORT: A motion was made by Glenn Bledsoe and seconded by Wilma Hargrove to approve the Director’s report. A unanimous vote was had.

APPROVAL OF FINANCE REPORT: A motion was made by Martha Turner and seconded by Glenn Bledsoe to accept the Finance Report as written. A unanimous vote was had.

ADJOURNMENT: There being no more business to come before the Board, a motion was made by Glenn Bledsoe and was seconded by Wilma Hargrove, to adjourn the meeting. A unanimous vote was had.

SEPTEMBER 24, 2019

MEETING AGENDA 

  1. PRAYER
  2. PLEDGE
  3. ROLL CALL
  4. DIRECTOR’S REPORT
  5. FINANCE REPORT
  6. OTHER BUSINESS
  7. ADJOURNMENT

MEETING MINUTES

CALL TO ORDER: A quorum being present, the meeting was called to order by Chairman Dr. Mike Karam. The prayer was led by Adagria Haddock, and all participated in the Pledge of Allegiance.

ROLL CALL: Those present for the meeting were: Dr. Mike Karam, Martha Turner, Bettye Clement, Odessa House, Keith Guillory and Glenn Bledsoe.

APPROVAL OF AUGUST 20, 2019 MINUTES: A motion was made by Martha Turner and seconded by Glenn Bledsoe, to accept the minutes as written. A unanimous vote was had.

DISCUSSION TO CHANGE DATE OF NOVEMBER MEETING TO NOVEMBER 19, 2019: After discussion, a motion was made by Keith Guillory and seconded by Odessa House, to accept the change of meeting date. A unanimous vote was had.

DISCUSSION TO CHANGE DATE OF DECEMBER MEETING & VOUNTEER BANQUET TO DECEMBER 17, 2019: After discussion, a motion was made by Glenn Bledsoe and seconded by Odessa House, to accept the change of meeting & banquet date. A unanimous vote was had.

APPROVAL OF DIRECTOR’S REPORT: A motion was made by Glenn Bledsoe and seconded by Martha Turner to approve the Director’s report. A unanimous vote was had.

APPROVAL OF FINANCE REPORT: A motion was made by Glenn Bledsoe and seconded by, Odessa House, to accept the Finance Report as written. A unanimous vote was had.

ADJOURNMENT: There being no more business to come before the Board, a motion was made by Glenn Bledsoe and was seconded by Martha Turner, to adjourn the meeting. A unanimous vote was had.

October 29, 2019

MEETING AGENDA

  1. PRAYER
  2. PLEDGE
  3. ROLL CALL
  4. DIRECTOR’S REPORT
  5. FINANCE REPORT
  6. OTHER BUSINESS
  7. ADJOURNMENT

MEETING MINUTES

CALL TO ORDER: A quorum being present, the meeting was called to order by Chairman Dr. Mike Karam. The prayer was led by Wilma Hargrove, and all participated in the Pledge of Allegiance.

ROLL CALL: Those present for the meeting were: Dr. Mike Karam, Wilma Hargrove, Keith Guillory and Glenn Bledsoe.

APPROVAL OF SEPTEMBER 25, 2019 MINUTES: A motion was made by Glenn Bledsoe and seconded by Keith Guillory, to accept the minutes as written. A unanimous vote was had.

DISCUSSION OF LOUISIANA OFFICE OF TOURISM BUS TOUR: A discussion was held and a motion was made by Glenn Bledsoe and seconded by Keith Guillory, to participate in the Louisiana Office of Tourism Bus Tour. A unanimous vote was had.

APPROVAL OF DIRECTOR’S REPORT: A motion was made by Glenn Bledsoe and seconded by Wilma Hargrove, to approve the Director’s report. A unanimous vote was had.

DISCUSSION TO TABLE FINANCE REPORT UNTIL NOVEMBER 19, 2019 MEETING: After discussion, a motion was made by Glenn Bledsoe and seconded by Keith Guillory, to table the Finance Report until November meeting. A unanimous vote was had.

ADJOURNMENT: There being no more business to come before the Board, a motion was made by Glenn Bledsoe and was seconded by Wilma Hargrove, to adjourn the meeting. A unanimous vote was had.

November 19, 2019

MEETING AGENDA

  1. PRAYER
  2. PLEDGE
  3. ROLL CALL
  4. DIRECTOR’S REPORT
  5. FINANCE REPORT
  6. OTHER BUSINESS
  7. ADJOURNMENT

MEETING MINUTES

CALL TO ORDER: A quorum being present, the meeting was called to order by Chairman Dr. Mike Karam. The prayer was led by Adagria Haddock, and all participated in the Pledge of Allegiance.

ROLL CALL: Those present for the meeting were: Dr. Mike Karam, Martha Turner, Wilma Hargrove, Odessa House, and Keith Guillory.

APPROVAL OF OCTOBER 29, 2019 MINUTES: A motion was made by Keith Guillory and seconded by Martha Turner, to accept the minutes as written. A unanimous vote was had.

DISCUSSION ON CLOSING BUILDING REPAIR FUND ACCOUNT: After discussion of using remaining balance in Building Repair Fund and then closing Building Repair Fund account, a motion was made by Martha Turner and seconded by Wilma Hargrove. A unanimous vote was had.

APPROVAL OF DIRECTOR’S REPORT: A motion was made by Martha Turner and seconded by Odessa House, to approve the Director’s report. A unanimous vote was had.

DISCUSSION TO ACCEPT TABLED FINANCE REPORT FROM OCTOBER 29, 2019 MEETING: After discussion, a motion was made by Martha Turner and seconded by Odessa House, to accept tabled Finance Report from October 29, 2019 meeting. A unanimous vote was had.

APPROVAL OF NOVEMBER 19, 2019 FINANCE REPORT: A motion was made by Odessa House and seconded by Wilma Hargrove, to accept the Finance Report as written. A unanimous vote was had.

ADJOURNMENT: There being no more business to come before the Board, a motion was made by Wilma Hargrove and was seconded by Keith Guillory, to adjourn the meeting. A unanimous vote was had.

December 17, 2019

Meeting held at Roy’s Catfish Hut

MEETING AGENDA

  1. PRAYER
  2. PLEDGE
  3. ROLL CALL
  4. DIRECTOR’S REPORT
  5. FINANCE REPORT
  6. OTHER BUSINESS
  7. ADJOURNMENT

MEETING MINUTES

CALL TO ORDER: A quorum being present, the meeting was called to order by Chairman Dr. Mike Karam. The prayer was led by Adagria Haddock, and all participated in the Pledge of Allegiance.

ROLL CALL: Those present for the meeting were: Dr. Mike Karam, Martha Turner, Bettye Clement, Wilma Hargrove, and Keith Guillory.

APPROVAL OF NOVEMBER 19, 2019 MINUTES: A motion was made by Martha Turner and seconded by Keith Guillory to accept the minutes as written. A unanimous vote was had.

ELECTION OF OFFICERS: A motion was made by Martha Turner and seconded by Keith Guillory to retain the same officers for year 2020.  A unanimous vote was had.

Chairman-Dr. Mike Karam

Vice Chairman-Martha Turner

Secretary/Treasurer-Bettye Clement

APPROVAL OF REVISED 2019 BUDGET: A motion was made by Martha Turner and seconded by Keith Guillory to accept the Revised 2019 Budget as written. A unanimous vote was had.

DISCUSSION OF BARKSDALE SIX MONTH CD: After discussion, a motion was made by Keith Guillory and seconded by Wilma Hargrove for Adagria Haddock, Director of Allen Parish Tourist Commission, to close six month CD at maturity in January and move funds to the General Fund. A unanimous vote was had.

APPROVAL OF DIRECTOR’S REPORT: A motion was made by Martha Turner and seconded by Wilma Hargrove to approve the Director’s report. A unanimous vote was had

APPROVAL OF FINANCE REPORT:  A motion was made by Bettye Clement and seconded by Wilma Hargrove to accept the Finance Report as written. A unanimous vote was had.

ADJOURNMENT: There being no more business to come before the Board, a motion was made by Martha Turner and was seconded by Wilma Hargrove to adjourn the meeting. A unanimous vote was had.