2017 Agendas and Minutes – Allen Parish
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Allen Parish / About Allen Parish / 2017 Agendas and Minutes

2017 Agendas and Minutes

JANUARY 31, 2017

Meeting Agenda

  1. PRAYER
  2. PLEDGE
  3. ROLL CALL
  4. APPROVAL OF PRIOR MINUTES
  5. DIRECTOR’S REPORT
  6. FINANCE REPORT
  7. OTHER BUSINESS
  8. ADJOURNMENT

Meeting Minutes

CALL TO ORDER: A quorum being present, the meeting was called to order by Chairman Dr. Mike Karam. The prayer was led by Adagria Haddock, and all participated in the Pledge of Allegiance.

ROLL CALL: Those present for the meeting were: Dr. Mike Karam, Martha Turner, Bettye Clement, Keith Guillory, Wilma Hargrove, Odessa House and Glenn Bledsoe.

APPROVAL OF DECEMBER 13, 2016 MINUTES: A motion was made by Martha Turner and seconded by Glenn Bledsoe to accept the minutes as written. A unanimous vote was had.

APPROVAL TO SIGN CONTRACT WITH CATE CONSTRUCTION, LLC: A motion was made by Glenn Bledsoe and seconded by Bettye Clement giving Director Adagria Haddock authority to sign the contract for construction of the new addition to Allen Parish Welcome Center located at 12855 Hwy 165, Kinder, La with Cate Construction, LLC. A unanimous vote was had.

APPROVAL TO CHANGE DATE OF FEBRUARY BOARD MEETING: A motion was made by Glenn Bledsoe and seconded by Keith Guillory to move the February 28, 2017 board meeting to February 22, 2017. A unanimous vote was had.

APPROVAL OF DIRECTOR’S REPORT: A motion was made by Glenn Bledsoe and seconded by Martha Turner to approve the Director’s report. A unanimous vote was had.

APPROVAL OF FINANCIAL REPORT: A motion was made by Wilma Hargrove and seconded by Martha Turner to accept the Finance Report as written. A unanimous vote was had.

ADJOURNMENT: There being no more business to come before the Board, a motion was made by Glenn Bledsoe and was seconded by Keith Guillory to adjourn the meeting. A unanimous vote was had.

FEBRUARY 21, 2017

Meeting was cancelled.

MARCH 28, 2017

Meeting Agenda

  1. PRAYER
  2. PLEDGE
  3. ROLL CALL
  4. APPROVAL OF PRIOR MINUTES
  5. DIRECTOR’S REPORT
  6. FINANCE REPORT
  7. OTHER BUSINESS
  8. ADJOURNMENT

Meeting Minutes

CALL TO ORDER: A quorum being present, the meeting was called to order by Chairman Dr. Mike Karam. The prayer was led by Valorie Trahan, and all participated in the Pledge of Allegiance.

ROLL CALL: Those present for the meeting were: Dr. Mike Karam, Martha Turner, Keith Guillory, Wilma Hargrove, Odessa House and Glenn Bledsoe.

APPROVAL OF JANUARY 31, 2017 MINUTES: A motion was made by Martha Turner and seconded by Glenn Bledsoe to accept the minutes as written. A unanimous vote was had.

APPROVAL OF DIRECTOR’S REPORT: A motion was made by Glenn Bledsoe and seconded by Wilma Hargrove to approve the Director’s report. A unanimous vote was had.

APPROVAL OF FINANCIAL REPORT: A motion was made by Glenn Bledsoe and seconded by Wilma Hargrove to accept the Finance Report as written. A unanimous vote was had.

ADJOURNMENT: There being no more business to come before the Board, a motion was made by Glenn Bledsoe and was seconded by Martha Turner to adjourn the meeting. A unanimous vote was had.

APRIL 25, 2017

Meeting Agenda

  1. PRAYER
  2. PLEDGE
  3. ROLL CALL
  4. APPROVAL OF PRIOR MINUTES
  5. DIRECTOR’S REPORT
  6. FINANCE REPORT
  7. OTHER BUSINESS
  8. ADJOURNMENT

Meeting Minutes

CALL TO ORDER: A quorum being present, the meeting was called to order by Chairman Dr. Mike Karam. The prayer was led by Adagria Haddock, and all participated in the Pledge of Allegiance.

ROLL CALL: Those present for the meeting were: Dr. Mike Karam, Martha Turner, Bettye Clement, Wilma Hargrove, Odessa House and Glenn Bledsoe.

APPROVAL OF March 28, 2017 MINUTES: A motion was made by Glenn Bledsoe and seconded by Martha Turner to accept the minutes as written. A unanimous vote was had.

APPROVAL OF DIRECTOR’S REPORT: A motion was made by Glenn Bledsoe and seconded by Martha Turner to approve the Director’s report. A unanimous vote was had.

APPROVAL OF FINANCIAL REPORT: A motion was made by Glenn Bledsoe and seconded by Martha Turner to accept the Finance Report as written. A unanimous vote was had.

ADJOURNMENT: There being no more business to come before the Board, a motion was made by Glenn Bledsoe and was seconded by Martha Turner to adjourn the meeting. A unanimous vote was had.

MAY 30, 2017

Meeting Agenda

  1. PRAYER
  2. PLEDGE
  3. ROLL CALL
  4. APPROVAL OF PRIOR MINUTES
  5. DIRECTOR’S REPORT
  6. FINANCE REPORT
  7. OTHER BUSINESS
  8. ADJOURNMENT

Meeting Minutes

CALL TO ORDER: A quorum being present, the meeting was called to order by Chairman Dr. Mike Karam. The prayer was led by Wilma Hargrove, and all participated in the Pledge of Allegiance.

ROLL CALL: Those present for the meeting were: Dr. Mike Karam, Martha Turner, Bettye Clement, Wilma Hargrove, Keith Guillory and Glenn Bledsoe.

APPROVAL OF April 25, 2017 MINUTES: A motion was made by Martha Turner and seconded by Glenn Bledsoe to accept the minutes as written. A unanimous vote was had.

APPROVAL OF DIRECTOR’S REPORT: A motion was made by Glenn Bledsoe and seconded by Martha Turner to approve the Director’s report. A unanimous vote was had.

APPROVAL OF FINANCIAL REPORT: A motion was made by Glenn Bledsoe and seconded by Wilma Hargrove to accept the Finance Report as written. A unanimous vote was had.

ADJOURNMENT: There being no more business to come before the Board, a motion was made by Glenn Bledsoe and was seconded by Martha Turner to adjourn the meeting. A unanimous vote was had.

JUNE 27, 2017

Meeting Agenda

  1. PRAYER
  2. PLEDGE
  3. ROLL CALL
  4. APPROVAL OF PRIOR MINUTES
  5. COY VINCENT-AUDIT REPORT
  6. DIRECTOR’S REPORT
  7. FINANCE REPORT
  8. OTHER BUSINESS
  9. ADJOURNMENT

Meeting Minutes

CALL TO ORDER: A quorum being present, the meeting was called to order by Chairman Dr. Mike Karam. The prayer was led by Adagria Haddock, and all participated in the Pledge of Allegiance.

ROLL CALL: Those present for the meeting were: Dr. Mike Karam, Martha Turner, Bettye Clement, Keith Guillory, Wilma Hargrove, Glenn Bledsoe and Odessa House, also in attendance was Coy Vincent.

APPROVAL OF MAY 30, 2017 MINUTES: A motion was made by Martha Turner and seconded by Glenn Bledsoe to accept the minutes as written. A unanimous vote was had.

APPROVAL OF 2016 AUDIT REPORT: A motion was made by Glenn Bledsoe and seconded by Keith Guillory to accept the 2016 Audit Report. A unanimous vote was had.

APPROVAL FOR GRAGSON, CASSIDY AND GUILLORY FOR 2017 AUDIT: A motion was made by Glenn Bledsoe and seconded by Martha Turner to retain Gragson, Cassidy, and Guillory for 2017 Audit. A unanimous vote was had.

APPROVAL OF DIRECTOR’S REPORT: A motion was made by Glenn Bledsoe and seconded by Martha Turner to approve the Director’s report. A unanimous vote was had.

APPROVAL OF FINANCE REPORT: A motion was made by Glenn Bledsoe and seconded by Bettye Clement to accept the Finance Report as written. A unanimous vote was had.

ADJOURNMENT: There being no more business to come before the Board, a motion was made by Martha Turner and was seconded by Glenn Bledsoe to adjourn the meeting. A unanimous vote was had.

JULY 25, 2017

Meeting Agenda

  1. PRAYER
  2. PLEDGE
  3. ROLL CALL
  4. DIRECTOR’S REPORT
  5. FINANCE REPORT
  6. OTHER BUSINESS
  7. ADJOURNMENT

Meeting Minutes

CALL TO ORDER: A quorum being present, the meeting was called to order by Chairman Dr. Mike Karam. The prayer was led by Adagria Haddock, and all participated in the Pledge of Allegiance.

ROLL CALL: Those present for the meeting were: Dr. Mike Karam, Martha Turner, Bettye Clement, Keith Guillory, Wilma Hargrove, Glenn Bledsoe and Odessa House.

APPROVAL OF JUNE 27, 2017 MINUTES: A motion was made by Martha Turner and seconded by Glenn Bledsoe to accept the minutes as written. A unanimous vote was had.

APPROVAL OF OPENING CHECKING ACCOUNT FOR RE-THUNK JUNK AD MONIES: A motion was made by Martha Turner and seconded by Odessa House to open a checking account for Re-Thunk Junk Ad monies. A unanimous vote was had.

APPROVAL OF DIRECTOR’S REPORT: A motion was made by Wilma Hargrove and seconded by Glenn Bledsoe to approve the Director’s report. A unanimous vote was had.

APPROVAL OF FINANCE REPORT: A motion was made by Glenn Bledsoe and seconded by Bettye Clement to accept the Finance Report as written. A unanimous vote was had.

ADJOURNMENT: There being no more business to come before the Board, a motion was made by Glenn Bledsoe and was seconded by Keith Guillory to adjourn the meeting. A unanimous vote was had.

AUGUST 29, 2017

Meeting was cancelled and re-scheduled for September 5, 2017.

SEPTEMBER 5, 2017

Meeting Agenda for August

  1. PRAYER
  2. PLEDGE
  3. ROLL CALL
  4. UPDATE ON WELCOME CTR. ADDITION BY SAM McMAHON
  5. DIRECTOR’S REPORT
  6. FINANCE REPORT
  7. OTHER BUSINESS
  8. ADJOURNMENT

Meeting Minutes for August

CALL TO ORDER: A quorum being present, the meeting was called to order by Chairman Dr. Mike Karam. The prayer was led by Adagria Haddock, and all participated in the Pledge of Allegiance.

ROLL CALL: Those present for the meeting were: Dr. Mike Karam, Martha Turner, Keith Guillory, Wilma Hargrove and Odessa House, also in attendance was Samuel McMahon and DeWayne McMahon of McM Enterprise Contractors LLC.

APPROVAL OF JULY 25, 2017 MINUTES: A motion was made by Martha Turner and seconded by Wilma Hargrove to accept the minutes as written. A unanimous vote was had.

UPDATE ON KINDER WELCOME CTR. ADDITION BY SAM McMAHON: A motion was made by Keith Guillory and seconded by Martha Turner to extend the completion date of the Welcome Ctr. Addition to September 25, 2017. A Unanimous vote was had.

APPROVAL OF DIRECTOR’S REPORT: A motion was made by Martha Turner and seconded by Odessa House to approve the Director’s report. A unanimous vote was had.

APPROVAL OF FINANCE REPORT: A motion was made by Keith Guillory and seconded by Martha Turner to accept the Finance Report as written. A unanimous vote was had.

ADJOURNMENT: There being no more business to come before the Board, a motion was made by Martha Turner and was seconded by Odessa House to adjourn the meeting. A unanimous vote was had.

SEPTEMBER 26, 2017

Meeting Agenda for September

  1. PRAYER
  2. PLEDGE
  3. ROLL CALL
  4. KEITH GUILLORY- DISCUSSION OF HOSTING FOOD PANTRY
  5. DIRECTOR’S REPORT
  6. FINANCE REPORT
  7. OTHER BUSINESS
  8. ADJOURNMENT

Meeting Minutes for September

CALL TO ORDER: A quorum being present, the meeting was called to order by Chairman Dr. Mike Karam. The prayer was led by Adagria Haddock, and all participated in the Pledge of Allegiance.

ROLL CALL: Those present for the meeting were: Dr. Mike Karam, Martha Turner, Bettye Clement, Keith Guillory, Wilma Hargrove, Glenn Bledsoe and Odessa House.

APPROVAL OF AUGUST 2017 MINUTES: A motion was made by Glenn Bledsoe and seconded by Martha Turner to accept the minutes as written. A unanimous vote was had.

APPROVAL OF DIRECTOR’S REPORT: A motion was made by Glenn Bledsoe and seconded by Keith Guillory to approve the Director’s report. A unanimous vote was had.

APPROVAL OF FINANCE REPORT: A motion was made by Glenn Bledsoe and seconded by Wilma Hargrove to accept the Finance Report as written. A unanimous vote was had.

ADJOURNMENT: There being no more business to come before the Board, a motion was made by Keith Guillory and was seconded by Wilma Hargrove to adjourn the meeting. A unanimous vote was had.

OCTOBER 12, 2017

Meeting (Special Called) Agenda for October

  1. PRAYER
  2. PLEDGE
  3. ROLL CALL
  4. DISCUSSION OF ADDITION AT THE KINDER WELCOME CENTER
  5. ADJOURNMENT

Meeting Minutes for October

CALL TO ORDER: A quorum being present, the meeting was called to order by Chairman Dr. Mike Karam. The prayer was led by Adagria Haddock, and all participated in the Pledge of Allegiance.

ROLL CALL: Those present for the meeting were: Dr. Mike Karam, Martha Turner, Keith Guillory, Wilma Hargrove, and Glenn Bledsoe.

DISCUSSION OF ADDITION AT THE KINDER WELCOME CENTER: A motion was made by Keith Guillory and seconded by Glenn Bledsoe stipulating MCM Enterprises Construction LLC has until October 31, 2017 to complete project punch list, after which time if it is not completed to satisfactory standards, the Allen Parish Tourist Commission will contact District Attorney’s office for further action if needed. A unanimous vote was had.

ADJOURNMENT: There being no more business to come before the Board, a motion was made by Glenn Bledsoe and was seconded by Wilma Hargrove to adjourn the meeting. A unanimous vote was had.

OCTOBER 31, 2017

NOTICE: THE ALLEN PARISH TOURIST COMMISSION MONTHLY BOARD MEETING WILL BE HELD AT THE KINDER WELCOME CENTER 12855 HWY 165 KINDER, LA. AT 5:30 PM

Meeting Agenda 

  1. PRAYER
  2. PLEDGE
  3. ROLL CALL
  4. APPROVAL OF PRIOR MINUTES
  5. DIRECTOR’S REPORT
  6. FINANCE REPORT
  7. OTHER BUSINESS
  8. ADJOURNMENT

Meeting Minutes

CALL TO ORDER: A quorum being present, the meeting was called to order by Chairman Dr. Mike Karam. The prayer was led Adagria Haddock, and all participated in the Pledge of Allegiance.

ROLL CALL: Those present for the meeting were: Dr. Mike Karam, Martha Turner, Bettye Clement, Keith Guillory, Wilma Hargrove, Glenn Bledsoe and Odessa House.

APPROVAL OF SEPTEMBER 26 AND OCTOBER 12 MINUTES: A motion was made by Martha Turner and seconded Glenn Bledsoe by to accept both of the minutes as written. A unanimous vote was had.

APPROVAL OF THE ADDITION AT THE KINDER WELCOME CENTER: A motion was made by Glenn Bledsoe and seconded by Keith Guillory to accept the new addition as completed satisfactorily. A unanimous vote was had.

APPROVAL OF OBTAINGING A 90 DAY LOAN: A motion was made by Glenn Bledsoe and Odessa House for Director Adagria Haddock to obtain a 90 day loan to complete the last portion of a BP Grant, dependent upon an extension of said grant. A unanimous vote was had.

APPROVAL OF USE OF $20,000.00 IN CD ACCOUNT: A motion was made by Glenn Bledsoe and seconded by Martha Turner for Director Adagria Haddock to use $20,000.00 in the CD account as a means of monthly cycle billing and reimbursement of second half of the latest BP Grant to be issued, with the $20,000.00 (at final reimbursement) to be used to be placed back into a CD account. A vote was had with 6 yays and 1 nay.

APPROVAL TO MOVE THE DECEMBER BOARD MEETING TO DECEMBER 14, 2017: A motion was made by Keith Guillory and seconded by Glenn Bledsoe to move the December Board Meeting to December 14, 2017 at Roy’s Catfish Hut. A unanimous vote was had.

APPROVAL OF DIRECTOR’S REPORT: A motion was made by Glenn Bledsoe and seconded by Bettye Clement to approve the Director’s report. A unanimous vote was had.

APPROVAL OF FINANCE REPORT: A motion was made by Glenn Bledsoe and seconded by Bettye Clement to accept the Finance Report as written. A unanimous vote was had.

ADJOURNMENT: There being no more business to come before the Board, a motion was made by Keith Guillory and was seconded by Glenn Bledsoe to adjourn the meeting. A unanimous vote was had.

NOVEMBER 28, 2017

Meeting Agenda 

  1. PRAYER
  2. PLEDGE
  3. ROLL CALL
  4. APPROVAL OF PRIOR MINUTES
  5. DIRECTOR’S REPORT
  6. FINANCE REPORT
  7. OTHER BUSINESS
  8. ADJOURNMENT

Meeting Minutes

CALL TO ORDER: A quorum being present, the meeting was called to order by Chairman Dr. Mike Karam. The prayer was led by Adagria Haddock, and all participated in the Pledge of Allegiance.

ROLL CALL: Those present for the meeting were: Dr. Mike Karam, Martha Turner, Bettye Clement, Wilma Hargrove, Odessa House and Glenn Bledsoe.

APPROVAL OF OCTOBER 31, 2017 MINUTES: A motion was made by Martha Turner and seconded by Glenn Bledsoe to accept the minutes as written. A unanimous vote was had.

SELECTION OF OFFICIAL JOURNAL: A motion was made by Glenn Bledsoe and seconded by Wilma Hargrove to retain the Kinder Courier as the official journal. A unanimous vote was had.

ELECTION OF OFFICERS: A motion was made by Wilma Hargrove and seconded by Glenn Bledsoe to retain the same officers for year 2018.  A unanimous vote was had.

Chairman-Dr. Mike Karam

Vice Chairman-Martha Turner

Secretary/Treasurer-Bettye Clement

APPROVAL TO TRANSFER $5,000.00 INTO CD SAVINGS ACCOUNT FROM GENERAL FUND: A motion was made by Martha Turner and seconded by Glenn Bledsoe for Director Adagria Haddock to transfer $5,000.00 into the CD Savings Account from the General Fund. A unanimous vote was had.

ADOPTION OF PROPOSED 2018 BUDGET:  A motion was made by Glenn Bledsoe and seconded by Odessa House to adopt the 2018 Proposed Budget. A unanimous vote was had.

APPROVAL OF DIRECTOR’S REPORT: A motion was made by Glenn Bledsoe and seconded by Wilma Hargrove to approve the Director’s report. A unanimous vote was had.

APPROVAL OF FINANCE REPORT:  A motion was made by Glenn Bledsoe and seconded by Wilma Hargrove to accept the Finance Report as written. A unanimous vote was had.

ADJOURNMENT: There being no more business to come before the Board, a motion was made by Martha Turner and was seconded by Glenn Bledsoe to adjourn the meeting. A unanimous vote was had.

DECEMBER 14, 2017  

(Meeting will be held at Roy’s Catfish Hut @ 5:30 pm)

Meeting Agenda 

  1. PRAYER
  2. PLEDGE
  3. ROLL CALL
  4. APPROVAL OF PRIOR MINUTES
  5. DIRECTOR’S REPORT
  6. FINANCE REPORT
  7. OTHER BUSINESS
  8. ADJOURNMENT

Meeting Minutes

CALL TO ORDER: A quorum being present, the meeting was called to order by Chairman Dr. Mike Karam. The prayer was led            by Adagria Haddock, and all participated in the Pledge of Allegiance.

ROLL CALL: Those present for the meeting were: Dr. Mike Karam, Keith Guillory, Wilma Hargrove, and Glenn Bledsoe.

APPROVAL OF NOVEMBER 28, MINUTES: A motion was made by Glenn Bledsoe and seconded by Keith Guillory to accept the minutes as written. A unanimous vote was had.

APPROVAL OF REVISED 2017 BUDGET: A motion was made by Glenn Bledsoe and seconded by Wilma Hargrove to accept the Revised 2017 Budget as written. A unanimous vote was had.

APPROVAL OF DIRECTOR’S REPORT: A motion was made by Wilma Hargrove and seconded by Glenn Bledsoe to approve the Director’s report. A unanimous vote was had.

APPROVAL OF FINANCE REPORT: A motion was made by Wilma Hargrove and seconded by Glenn Bledsoe to accept the Finance Report as written. A unanimous vote was had.

ADJOURNMENT: There being no more business to come before the Board, a motion was made by Glenn Bledsoe and was seconded by Keith Guillory to adjourn the meeting. A unanimous vote was had.